8. Internal Order

Internal orders

Definition: Internal order is tool to gather the costs. At period end, we need to close the order.

Note: Set controlling area (Tcode: OKKS)

Controlling area                    :

Enter

1. Create internal Settlement Cost Element (Tcode: KA06)

Cost Element                                   : Settlement

Valid From                                       :

Enter

Name                                                 : Settlement

Description                                       : Settlement cost element

CElem category                               : 21

Save

2. Maintain Allocation Structures

During settlement, costs incurred under the primary and secondary cost elements by a sender are allocated to one or more receivers. When you settle by cost element, you settle using the appropriate original cost element.

Path: SPRO- SAP Reference IMG- Controlling- Internal Orders- Actual Postings- Settlement- Maintain Allocation Structures (Tcode:OKO6)

Execute

Select A1 Co allocation structure

Double click on assignments

Select 025 Settlement

Double click on Source

From Cost El                        .                       : 400000

To cost elem.                                     : 499999

Double click on Settlement cost elements

Click on New Entries (F5)

Receiver Cat.                                               : CTR

Settlement cost elem.                                 : Settlement

Save and enter

3. Create internal order

Path: Accounting- Controlling - Internal Orders - Master Data - Special Functions - Order - KO01 - Create (Tcode:KO01)

Order type                                        : 150

Enter

Controlling area                              :

Enter

Click on Settelement rule (Shift+F5)

Cat     Setle Rec.                              Percent         

CTR   111112           MM Class      30.00

CTR   111113           SD Class        20.00

CTR   111114           ABAP Class 50.00

Save

Ignore warning messages

Order number                                  :

Note: Order should be Release mode. In create mode, we can’t post costs to Internal order.

4. Change Internal order (Tcode: KO02)

Order                                                 :

Enter

Goto Control data Tab

click on release

Save

Ignore warning messages

5. Posting to Internal order (Tcode: F-02)

Enter header data (Type SA)

PstKy                                                 : 40

Account                                             : 400010

Enter

Amount                                             : 100000

Order                                                 :

PstKy                                                 : 50

Account                                             : 290100

Enter

Amount                                             :*

Go to Menu bar

Document - simulate

Save

  

6. Internal order report

Path: Accounting - Controlling - Internal Orders - Information System - Reports for Internal Orders - Line Items - KOB1 - Orders: Actual Line Items (Tcode:KOB1)

Order                                                 :

Execute (F8)

7. Planning

Path: Accounting - Controlling - Internal Orders - Planning - Cost and Activity Inputs - KPF6 - Change (Tcode: KPF6)

Version                                              : 0

From period                                      : 1

To period                                           : 12

Fiscal year                                        : 2009

Order                                                 :

Cost element                                    : 400000

To                                                       : 499999

Click on Overview screen (F5)

Cost element                                                   Total Plan Costs

400010           Rent A/C                               200,000.00

400020           Bank Charges A/C             50,000.00

400030           Cash Dis. Given A/C           75,000.00

400040           LS.Sale of Asset A/C           105,000.00

400050           Scrap on Asset A/C             125,000.00

400060           Depreciation A/C                   35,000.00

400100           Service A/C                            100,000.00

Save

  

8. Interanl order comparision report (Variance report)

Path: Accounting - Controlling - Internal Orders - Information System - Reports for Internal Orders - Plan/Actual Comparisons - S_ALR_87012993 - Orders: Actual/Plan/Variance (Tcode:S_ALR_87012993)

Controlling area                              :

Fiscal year                                        :

From period                                      : 1

To period                                           : 12

Plan version                                     : 0

Value (S)                                           :

Execute (F8)

9. Internal order budgets

Path: Accounting -Controlling - Internal Orders - Budgeting - Original Budget - KO22 - Change (Tcode: KO22)

Order                                                   :

Enter

Overall                                                : 300000

2009                                                    :300000

Save

           

10. Internal order Budget report

Path: Accounting - Controlling - Internal Orders - Information System - Reports for Internal Orders - More Reports - S_ALR_87013019 - List: Budget/Actual/Commitments (Tcode:S_ALR_87013019)

Controlling area                                  :

Value(S)                                              :

Execute (F8)

11. Change Internal order (Tcode: KO02)

Order                                                   :

Enter

Go to Control data Tab

Click on Tech.Comple

Save

12. Maintain Number ranges for Internal order settlement document

Path: SPRO - SAP Reference IMG- Controlling- Internal Orders- Actual Postings- Settlement- Maintain Number Ranges for Settlement Documents (Tcode:KO8N)

Execute

Click on Maintain groups (F6)

Select Standard Accounting document

Double click on

Click on Element/Group (F5)

Save and enter

13. Settlement of internal order

Path: Accounting - Controlling - Internal Orders - Period-End Closing - Single Functions - Settlement - KO88 - Individual Processing (Tcode:KO88)

Order                                                   :

Settlement period                                :

Fiscal year                                           :

Select Test run

Execute

Click on Details list (Ctrl+Shift+F3)

Two time go back

Deselect Test run

Execute

14. Close Internal order (Tcode: KO02)

Order                                                   :

Enter

Go to control data Tab

Click on close

Save

Hence:

Internal order creation: We can’t post documents to internal order

Internal order release: We can post documents to internal order and settlement the order

Technically Complete: We can post documents and Settle the order

Internal order close: We can’t post documents to internal orders